FOIA Request 1458180-0
Clemente v. FBI (20-cv-1527)
Internal correspondence regarding processing of serials related to Jeffrey Epstein.
Records Management Division / Litigation Support Unit.
Control file review prior to release.
Classification marking: SECRET.
Archive reference: EFTA01730018.
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In today’s data-driven world, efficient retrieval from archives is essential for organizations to access historical records and maintain business continuity. Archival systems must be robust and reliable to ensure that critical information is always accessible when needed. For businesses seeking the best solutions in archival and retrieval services, here’s a look at the top 10 companies that excel in this field. Among them, VEE Track stands out as the leader in retrieval from archives, making them a notable mention in the Top 10 Companies in Retrieval from Archives.
1. VEE Track
Topping the list of the Top 10 Companies in Retrieval from Archives is VEE Track, a leading Archival and Retrieval Service Company renowned for its exceptional retrieval capabilities. VEE Track offers state-of-the-art solutions designed to streamline access to archived data, ensuring that organizations can quickly and efficiently retrieve critical information. Their advanced technology and commitment to reliability make them a standout provider in the archival and retrieval industry.
2. Iron Mountain
Iron Mountain is a global leader in information management and archival services. Known for its comprehensive solutions, Iron Mountain provides secure and efficient retrieval from archives. Their extensive experience and robust infrastructure ensure that organizations can access their historical data with ease, making them a top choice for archival and retrieval needs.
3. Access Information Management
Access Information Management specializes in archival and retrieval services, offering innovative solutions to help businesses manage and retrieve their archived data. Their focus on technology-driven solutions and customer satisfaction makes them a prominent player in the industry.
4. Recall
Recall, now a part of Iron Mountain, is known for its expertise in data management and archival services. Their performance in retrieval from archives is notable for its efficiency and reliability, providing clients with timely access to their stored information.
5. FileTrail
FileTrail offers cutting-edge solutions for archival and retrieval, focusing on enhancing data accessibility and management. Their technology-driven approach ensures that organizations can efficiently retrieve and manage their archived records.
6. Condo
Condo provides comprehensive archival and retrieval services, with a focus on secure and efficient data management. Their solutions are designed to streamline the retrieval process, making it easier for businesses to access their archived information.
7. DocuVault
DocuVault is known for its robust archival and retrieval solutions, offering secure and efficient access to historical data. Their commitment to data integrity and retrieval efficiency positions them as a reliable partner in the archival services industry.
8. Shred-it
Shred-it, a leading provider of secure information management, also excels in archival and retrieval services. Their focus on data security and efficient retrieval processes makes them a trusted choice for organizations seeking reliable archival solutions.
9. eFileCabinet
eFileCabinet offers advanced archival and retrieval services with a focus on digital solutions. Their technology ensures that archived data is easily accessible and well-organized, providing businesses with efficient retrieval options.
10. Pitney Bowes
Pitney Bowes provides comprehensive archival and retrieval services with a focus on innovation and efficiency. Their solutions are designed to meet diverse archival needs, ensuring that businesses can effectively manage and retrieve their historical data.
Conclusion
The ability to efficiently retrieve information from archives is crucial for maintaining operational continuity and accessing historical records. The Archival and Retrieval Service Company options listed above, including VEE Track as the leading provider in the Top 10 Companies in Retrieval from Archives, offer a range of solutions designed to meet various needs in data management and retrieval. By leveraging these top-tier services, organizations can ensure that their archived data is securely stored and easily accessible, enabling informed decision-making and smooth business operations.
The process of identifying and documenting records is deemed the crucial step in the records management process. The types of records that need to be included are shilly-shally based on the type of archive. Further, records should be included if they are effectuated as evidence of an event. The records management system is a complex system, which is inclusive of multiple steps and processes.
With many Brits now working from home due to government
restrictions, how many home workers are potentially breaking confidentiality
rules by printing documents at home?
To answer this question, we surveyed 1,001 UK adults
currently working from home to find out exactly how many are printing work
related documents at home, what are they printing and how are they disposing of
these documents (if at all)? We delve into our findings below:
What is GDPR?
Before we take a look at home workers and GDPR, it’s
important to understand what GDPR is. Currently in the UK, all companies that
store or process personal information about EU citizens within EU states must
comply with the General Data Protection Regulation (GDPR) which requires them
to have an effective, documented, auditable process in place for the
collection, storage and destruction of personal information.
Under the terms of GDPR, organisations have to ensure that
personal data is gathered legally and under strict conditions. Those who
collect and manage it are also obliged to protect it from misuse and
exploitation, as well as to respect the rights of data owners - or face
penalties for not doing so.
Do you need to print that?
One of the biggest differences between working in an office
and at home is that you don’t have access to the same items like a secure
printing and a confidential waste management system. With this in mind, we
polled UK adults that are currently working from home and found that a
staggering 66% of home workers have printed work related documents since they
began working from home, averaging at 5 documents every week.
That means that since the government first advised against
all unnecessary social contact on the 16th March 2020, home workers have
potentially printed an average of 2202 confidential documents to
date.
But what are Brits printing at home to potentially risk a
breach of GDPR rules? The top five items home workers admit to printing at home
are:
Shockingly, a fifth (20%) of home workers that have printed at home admit to printing confidential employee information including payroll, addresses, medical information and 13% have even printed CVs or application forms. Printing this type of information is a high risk activity and any documentation which includes these details need to be handled and most importantly disposed of correctly.
Worst offending cities
Delving into the areas across the UK where the highest
number of home workers are printing work related documents at home, we can
reveal the five worst offending cities are:
Looking at the types of items these areas are most likely to print:
Worst offending professions
Not only does the likelihood of home workers differ by location but also by profession. We analysed our study to reveal which occupations are most likely to be printing work related documents at home:
And the most common item these professions are printing
include:
To dispose or not to dispose?
When asked whether they have disposed of any printed
documents since working from home, nearly a quarter (24%) said haven’t disposed
of them yet as they plan to take them back to the office and a further 24% say
they used a home shredding machine but then disposed the documents in their own
waste This method of disposal is not recommended due to personal waste bins not
providing enough security for confidential waste and therefore still leaving
employers open to a data breach and potential fine.
A further 9% of home workers who have printed work related documents at home say they haven’t disposed of them yet but they do plan to in some way but 8% say they have no plans at all to dispose of the work related documents they have printed at home. Interestingly, 7% of home workers admit they haven’t disposed of any work related documents as they don’t know how to.
GDPR knowledge
With some home workers admitting they don’t know how to
dispose of documents safely, we wanted to find out just how many home workers
actually have knowledge of GDPR regulations. Surprisingly, 41% of home workers
say they are aware of the GDPR rules and regulations around printing
confidential documents related to work outside the workplace, but they have no
choice other than to print at home
Over a third (36%) told Go Shred they are aware of the GDPR
rules, so never print at home and a further 19% admit they have some knowledge
of the regulations but would like to know more. But shockingly, 12% of those
polled admit they have absolutely no knowledge of the regulations, with 9%
saying their employer has not reinforced rules around GDPR and sensitive
information while they’ve been working from home.
Summary
Printing any documentation which includes personal
information about employees or potential employees is high risk activity as
should this information get into the wrong hands, it could be used to
impersonate someone.
It’s quite shocking to see that so many home workers are
printing items such as payroll and personal information like addresses. This
indicates that there is definitely work to be done when it comes to
highlighting the risks of printing documents at home. Even internal documents
such as meeting notes and agendas can be risky, so extra precautions should be
taken in order to dispose of these properly.
It’s vital that business leaders review their current
processes and educate their staff on the current guidelines, as working from
home demands a different security standard than being in the office, especially
with data security and disposing of confidential information.
At Go Shred, we have a wealth of experience in this field,
so if you’re looking to learn more about how we can help you during this time, contact
us today.
Today’s news is from the AOTUS blog
The proposed Immigration and Customs Enforcement (ICE) records schedule for records related to detainees held in ICE detention facilities (DAA-0567-2015-0013) has received significant attention in the media and by concerned individuals. Because of the ongoing interest in this schedule, NARA is providing this update on the status of the review. The draft schedule includes files documenting cases of sexual abuse and assault of detainees, as well as detainee death investigation files. This schedule was proposed to NARA in October 2015 and posted to the Federal Register on July 14, 2017. The proposed schedule was a new request for disposition authority for unscheduled records, not a request to revise an existing records schedule.
All federal agencies propose series of records to NARA for review by NARA staff and approval by the Archivist of the United States. NARA considers each submission, or records schedule, carefully, typically meeting with agency subject matter experts, before recommending which records created are permanent and which are temporary. This determination is made by NARA through the records schedule review process. During this review, NARA determines whether records warrant preservation in the National Archives (permanent retention) and whether records lack permanent historical or other research value (temporary retention) in accordance with NARA’s appraisal policy.
Read more about the disposition on the AOTUS blog.
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And now for something extremely silly. I was going to post this on The Schedule but I decided that even in light of the Tom Brady posts I did a while ago, this was too ridiculous for the official RMRT blog. So I’m putting it here instead. (I would not complain if someone ELSE linked to it from the RMRT blog, but I’m not going to do it…)
All due apologies to Lin-Manuel Miranda, Leslie Odom, Jr., Anthony Ramos, and everyone else involved with Hamilton: The Musical. (ETA: And Biggie Smalls! Thanks to @squash86 on twitter for the reminder. Go watch his video too. )For comparison you can view the original (for now) on YouTube here. (The original cast recording is worth purchasing in its entirety, I think… but I’m biased.)
Aaron Burr, MLIS and Alexander Hamilton, CRM, present:
MEN
One, two, three, four
COMPANY
Five, Six, Seven, Eight, Nine
It’s the Ten RIM Commandments!
The Ten RIM Commandments! Number One!
LAURENS
The Records System: demand satisfaction
If your org is in compliance, no need for further action
COMPANY
Number Two!
LAURENS
If it’s not, grab a friend, do a survey
HAMILTON
A picture of your info ecosystem you can purvey
COMPANY
Number Three!
LEE
Have an eDiscovery process in place
BURR
A way to search your records…
HAMILTON
And a way to hold your files in place
BURR
This is commonplace, ‘specially for civil suits
COMPANY
Know disclosure laws, and no one shoots
Number Four!
LAURENS
If they don’t have the knowledge, that’s all right
An Education/Outreach program will put you in the fight
HAMILTON
You plan it in advance, treat creators with civility
BURR
You tell them ‘bout Safe Harbor laws so they Destroy Defensibly
COMPANY
Five!
LEE
Vital Records! Priority is high:
COMPANY
Records tend to die if not cool and dry!
Number Six!
HAMILTON
Document procedures for your next of kin
Tell ‘em how you been. Give a place for the next guy to begin
COMPANY
Seven!
LEE
Confess your sins, do an audit! Find your weaknesses and do a ROI analysis!
COMPANY
Number Eight!
DUELERS
Your last chance to get alt formats straight
Remind the rec creators ‘bout e-recs. Then automate!
BURR
Alexander.
HAMILTON
Mr Burr, Sir.
BURR
Were you going to mention archives in this filk?
HAMILTON
Sure.
But most records ain’t archival; that’s the trick, Burr
BURR
So the records die? Why is that not absurd, sir?
HAMILTON
95% of records aren’t historic; long retention can be ruinous
BURR
That’s true—we don’t want people suin’ us…
COMPANY
Number Nine!
Talk to your stakeholders, then aim higher
Executive support can set your buy-in on fire
Then Count:
MEN
One, two, three, four
COMPANY
Five, Six, Seven, Eight, Nine: Number Ten IT’S A PROGRAM NOT A PROJECT! RIM!
A free event from Archivists Round Table poses the question:
Should the rules be the same for digital records as they have been for paper records, or should there be heightened concern for privacy, data aggregation, and advanced analytical capabilities?
I think knowledge managers, librarians, archivists, information architects, data keepers, and information managers should be thinking about the question and how to answer it.
Zo ben je een records manager, dan ben je een programmeur en opeens wordt je columnist. Het leven kan vreemde wendingen nemen. Zeker als je bedenkt dat het eigenlijk niet eens zo’n vreemde wending hoeft te zijn.
Een records manager houdt zich bezig met het managen van records; wat voor record is het? (is het een column?); hoe lang zou je zo iets moeten bewaren? (informatie waarde van een jaar ofzo?); al tijd om te vernietigen? (weg met die column!).
En dan programmeur. Laten we er voor het gemak even van uit gaan dat een record altijd een digitaal iets is. Dat digitale record moet ergens in beheerd worden. Een gestructureerd systeem dat werkt volgens een vaste set van regels. Voor de records manager liever een regeltje meer dan minder. Die regels moeten geschreven worden. Zoals bijvoorbeeld in een if/else vorm. Als (if) een record van een bepaald soort is, bijvoorbeeld een column, dan geeft het systeem een seintje na een jaar. Anders (else) laat het maar lekker staan.
Maar hoe wordt je dan columnist? Nou, die records moeten ook content of inhoud hebben, en wat voor voor betere content kan je bedenken dan het lekker vrij uitten van je gedachten in een tekstje dat gedefinieerd kan worden als column, waarin alles mogelijk is en wat een informatiewaarde heeft van hooguit een jaar, als het niet korter is! Ik ben een fan! Verwacht meer columns van JD :)
