As I finalized and prepared for my High Ed Web presentation last week, I found I had gathered far more materials and resources than I could fit into a single talk without overwhelming my audience. I’m happy to share this complete list of links and details for all the books, apps, website, and other resources I shared in my presentation, as well as a few others I couldn’t find room for.
While the response to my talk far exceeded my own expectations, I was grateful to discover that I am not the only one who is looking to improve their habits in the workplace. I hope you find these tools helpful.
Do you have a favorite book or app or other resource that is missing from this list? I’d love to know what it is - just leave a comment below or email your suggestions to hundredpercenthuman-at-yahoo-dot-com and I’ll update the list!
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MAC OSX UTILITIES:
These are software utilities I rely on every single day to save me time with shortcuts and enhanced search.
PRO TIP: many software companies offer educational discount pricing and often all it takes to qualify is a .edu email address, so be sure to check your options when making a purchase
LaunchBar (free or paid versions)
- like a more powerful Spotlight, this utility allows you to quickly find, open, and use just about anything on your computer with just a few keystrokes.
TextExpander (30-day free trial)
- an amazing time saver that allows you to turn any amount of text you use all the tim into a customized shortcut. Type your email address anywhere with a few keystrokes, add and launch scripts, or generate entire form letters.
Hazel (14-day free trial)
- using simple rules, this powerful utility keeps your files and directories organized automatically, runs backup operations, and even empties your trash for you.
CheatSheet (free)
- displays a pop-up overlay of every keyboard shortcut available to you in whatever application you’re using just by holding down the Command key.
Jumpcut (free)
- provides “clipboard buffering” — that is, access to text that you’ve cut or copied, even if you’ve subsequently cut or copied something else.
Bartender (free trial)
- got a lot of little tools in your Mac utility bar? This tool gives you a submenu to keep them all organized and out of sight until you need them.
Caffeine (free)
- a simple utility that prevents your computer from going to sleep.
Simplenote and nvALT
- individually, either of these is a powerful markup-friendly notebook and text editor. I use nvALT (a version of the Notational Velocity editor) to store and quickly access a ton of text files, and sync it with SimpleNote to access or edit that same information from my iPhone
Dropbox - it just works.
WriteRoom
- my favorite go-to editor for writing. I write almost everything longer than a paragraph in this plain text writing tool, and then paste it where I need it.
OmmWriter
- for longer periods of focused writing, I often prefer the zen atmosphere of this full-screen editor. Bonus meditative soundtrack included!
PROJECT ORGANIZERS AND TASK MANAGERS:
For simple to-do lists:
For capturing notes and organizing research:
Ideal for managing tasks with teams:
For advanced personal task and project management:
TIME TRACKERS:
Run these utilities to find out how productive you’re being during the day by tracking which apps and websites you’re using when, and how often:
For desktop (Mac OSX or Windows):
Mobile apps (iOS):
HABIT TRACKING APPS:
MOBILE EMAIL APPS:
Two apps I’m enjoying that make processing email faster and easier on your mobile phone:
BOOKS:
My top three books for becoming a better Human at Work:
Manage Your Day-to-Day - edited by Jocelyn K. Glei
- a fantastic overview of how to make your work days more productive and balanced
Meditations by Marcus Aurelius
- timeless wisdom and classic stoic philosophy capturing the thoughts of one individual searching for how to live up to his best potential.
The Collected Stories of Lydia Davis
- very short stories about the big little details of human existence.
FURTHER RECOMMENDED READING:
LISTEN TO THIS:
PODCASTS
Mac Power Users
Episode #219 - with David Allen, author of Getting Things Done
Back To Work
Episode #185 - hosts Merlin Mann & Dan Benjamin discuss getting better at email
@HigherEdLive
“2014 Work Hacks” (05/22/14)
“Work Hacks and Getting Stuff Done” (01/24/13)
MUSIC
If you use Spotify, please be sure to check out my special “Human at Work” playlists, and add your own tracks to share the tunes that help you get through a productive day!
I’m also a fan of the Radium internet radio player app.
OFFICE TOOLS:
Additional tools that have improved my office workflow:
Flo monitor support arm
- lets me use one monitor for sitting or standing or sharing with clients.
WorkEZ Professional Laptop Stand
- I use this for a standing-desk keyboard platform.
Whitelines Notebooks
-the A4 squared wire notebook is my favorite for capturing meeting notes.
Small Notepads
-I keep a stack of these 5" x 8" perforated in my desk so I always have them around.
Field Notes
- my favorite pocket notebook. Always with me anywhere I go.
Cubic Timer
- four pre-set timers (3, 10, 30, and 60 minutes) makes this perfect for setting a quick work sprint session or timing a break between productive tasks. Bonus: the 3 min. timer is perfect for knowing when your cup o’ ramen is ready to eat!
Soylent
- for those days when the task of deciding what to have for lunch is just too much to handle :)